App Deployment

General Information

This article will walk you through how to purchase app licenses and then distribute the app to a group of iPads.

Important Terms

  • Volume Purchasing Program (VPP) – An Apple service that allows you to purchase app licenses in bulk.

Preliminary Steps

Check Self Service

Look at the Apps Offered in Self Service article to see if the district is already making the app available to all iPads.

If the app you are wanting to deploy is already available in Self Service, your staff and students can install the app(s) themselves. App installation works both on and off the Polk County network.

Check P.U.R.E. List

In order to enhance the focus of research and evidence-based materials to be used with all students in Polk County Public Schools and to ensure that the products and professional learning provided by consultants is focused on district priority professional learning needs, all external providers of professional learning must complete the Purchasing and Utilizing Resources Effectively (P.U.R.E.) review process.

This process is used to ensure that instructional materials and programs provided by external consultants and vendors are aligned with Florida Standards and the Strategic Plan of Polk County Public Schools. https://polkschoolsfl.com/pure/

Purchase App Licenses

Locate App in Apple School Manager (ASM)

  1. From a web browser, navigate to https://school.apple.com.
  2. Log in with your VPP account’s full email address (usually LocationNumber.mobile@polk-fl.net). If you do not know your VPP account’s credentials, please contact PCPS Help Desk to have them reset the password..
  3. On the left, under the Content section, click Apps and Books.
  4. In the search field above, type in the name of the app.
  5. To the right of the search field, click the filter button.
  6. Change the Choose Type drop-down to iPad.
  7. Select the app from the results list.

Purchase Licenses

  1. In the right column, under the Assign to dropdown box, select your school.
  2. In the Quantity text field, input the number of licenses. Do not purchase thousands of licenses at a time, even if the app is free. it is recommended to only purchase around 100 or so more than the number of iOS devices at your school.
  3. Click Get.

Note: If the app you are purchasing is not free, you will need to add funds to your VPP account first. Please follow the Add Funds to VPP Account article.

In the middle column, a spinning indicator will appear next to the app denoting the progress of license generation. Licenses are not available in Jamf until this spinning indicator has disappeared.

Distribute App

Add App to Mobile Device Apps Catalog

  1. Log into the Jamf Console: https://polkfl.jamfcloud.com.
  2. At the top-left of Jamf, click Devices > Mobile Device Apps.
  3. At the top-right, click +New.
  4. Select App Store app or VPP store app.
  5. Click Next.
  6. In the Search field, type the name of the app you purchased.
  7. Click Next.
  8. Make sure the iPad Apps tab is selected.
  9. To the right of the app’s entry, click Add.

Configure General Tab

  1. Under the Category dropdown box, select a category that reflects the app.
  2. Under the Distribution Method dropdown box, select Install Automatically/Prompt Users to Install.
  3. Uncheck Display app in Self Service after it is installed.
  4. Check Make app managed if currently installed as unmanaged.
  5. Check Remove app when MDM profile is removed.
  6. Uncheck Prevent backup of app data.
  7. At the bottom-right, click Save.

Configure Scope Tab

The following directions outline how to distribute your app to a Smart Device Group. If you have 1:1 student iPads and would like to distribute the app to a specific grade level, please see the Scope Content to Specific Grade Level article for this step.

  1. At the bottom-right, click Edit.
  2. Click Scope tab.
  3. To the right, click +Add.
  4. Click the Mobile Device Groups tab.
  5. To the right, click the Add button next to each group that you want to install have the app deployed. Remember that enough licenses must be purchased to cover all of the devices in the scope.
  6. When finished adding groups, click the grey Done button towards the top-right.

Configure Managed Distribution Tab

  1. Click Managed Distribution tab.
  2. Check Assign VPP Content.
  3. Double-check that the VPP Account dropdown has your VPP account selected.
  4. At the bottom-right, click Save.